---
title: "Sterilizer Interface Log Linking"
slug: "sterilizer-interface-log-linking"
updated: 2025-08-19T14:58:26Z
published: 2025-08-19T14:58:26Z
canonical: "sonar-docs.ascendco.cloud/sterilizer-interface-log-linking"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://sonar-docs.ascendco.cloud/llms.txt
> Use this file to discover all available pages before exploring further.

# Sterilizer Interface Log Linking

This feature allows the fixing of unlinked or incorrectly linked sterilizer load receipts directly in Sonar. This feature is only available to admins, managers, or supervisors.

> Please reach out to your Client Success Manager to implement this feature!

## Search for the Sterilizer Log

1. **Click the Logs Button**

Note this button will only appear for users that have the user preference turned on (see below).

![](https://cdn.document360.io/d4eaa857-4dff-4f42-8629-f1dad8766afe/Images/Documentation/image-5OWQZPRX.png)
2. **Select the Facility**

Choose the facility you want to view logs for.
3. **Select the Sterilizer**

Pick the sterilizer from the dropdown list.
4. **Set the Date Range**

Choose the date range for the logs you want to review.

![](https://cdn.document360.io/d4eaa857-4dff-4f42-8629-f1dad8766afe/Images/Documentation/logs1.png)

## Layout

![](https://cdn.document360.io/d4eaa857-4dff-4f42-8629-f1dad8766afe/Images/Documentation/logs3(1).png)

### Left Side (Sonar Data)

- Lists all sterilizer loads created in Sonar for the selected sterilizer and date range.
- Shows the current status of each load as documented in Sonar.
- Displays the load number for the selected sterilizer.
- Indicates whether media, CI, or BI were documented for the load.
- Lists the sterilizer parameter name recorded in Sonar

### Right Side (Interface Data)

- Lists all sterilizer receipts received through the interface.
- Displays the cycle number, used to link the receipt to the corresponding load in Sonar.
- Shows the parameter name recorded by the sterilizer machine.
- Indicates whether the sterilizer cycle passed or failed based on the machine’s data.
- Displays any error codes—hover over the triangle icon to view the full error message.
- Click the paperclip icon to view the full sterilizer receipt.
  - The receipt provides details like the sterilizer number and the load it corresponds to.

### Interpreting Row Colors

- **Green**: Indicates a successful 1-to-1 match between the cycle number on the left (Sonar) and the right (interface).
- **White**: Shows that a row is currently unlinked—either from the Sonar load (left) or the interface cycle number (right).
- **Red**: Signals a failed load received from the interface. Once linked to a Sonar load, the corresponding row on the left will also display red.

## How to Link or Change a Cycle Number

1. **Locate the Load**

On the left side, find the sterilizer load that either has no linked cycle or is linked incorrectly.
2. **Find the Matching Receipt**

On the right side, locate the correct **cycle number** from the interface:
  - Use the **start date and time** to help identify the correct match.
  - Click the **paperclip icon** under the *Link* column to view the actual receipt for more details.
3. **Enter the Cycle Number**

In the text box next to the load number on the left side, enter the correct **cycle number** from the interface.
4. **Save Your Changes**

Click **Done** to save and close the window.

![](https://cdn.document360.io/d4eaa857-4dff-4f42-8629-f1dad8766afe/Images/Documentation/logs5(1).png)

## How to Unlink a Cycle Number

Use this workflow if a load is linked to the wrong sterilizer cycle number and there is no cycle number to replace it with.

1. **Locate the Load**

On the **left side**, find the load number in Sonar that’s linked incorrectly.
2. **Remove the Cycle Number**

Delete the incorrect **cycle number** from the text box, leaving the field blank.
3. **Confirm Unlinking**

A popup will appear: *“You are about to unlink the sterilizer load from its sterilizer log. Are you sure you want to do this?”*
  - Click **Yes** to confirm and complete the unlinking process.
  - This will disassociate the incorrect sterilizer receipt, leaving the load with no attached cycle.

![](https://cdn.document360.io/d4eaa857-4dff-4f42-8629-f1dad8766afe/Images/Documentation/2025-07-09_15-10-47(1).png)

## Linking a Failed Load

- If a failed load from the sterilizer interface is linked to a load in Sonar, the load will automatically be marked as Failed, even if it is already in Released status. All items within the load will also be marked as Unsterile.
- The user will receive a popup message explaining the action. They can choose to Confirm or Cancel. If Confirm is selected, the system records the details of the user who performed the action.

![](https://cdn.document360.io/d4eaa857-4dff-4f42-8629-f1dad8766afe/Images/Documentation/Screenshot 2025-08-18 at 6.56.33 PM(1).png)

## How to Enable Access to Sterilizer Log Linking

Access to the **Sterilizer Logs** button and the **manual sterilizer log linking workflow** is controlled by a user preference. To grant access, enable the preference for specific users or roles.

1. Go to **Facility > Users** or **Facility > Roles**
2. Click on the desired **user** or **role**
3. Navigate to the **Prefs** tab
4. Turn on the preference: **“Can manually link sterilizer loads”**

![](https://cdn.document360.io/d4eaa857-4dff-4f42-8629-f1dad8766afe/Images/Documentation/aqsdf(1).png)

Once enabled, the user will see the **Sterilizer Logs** button and be able to use the manual linking workflow.